![]() Or I need a list of miscellaneous House tasks that needs to be taken care of.įlagging a task or tagging a task with the Today tag might be helpful. Breaking up a large project into various phases or sub-projects aids in keeping it more manageable.ĭo I have a task manager or analog workflow that is capable of storing my projects and its associated tasks? Apple Reminders is a great app for managing a small project but I’ll need to turn to a higher level app such as Things, Todoist, 2Do, or OmniFocus to handle more complicated projects.ĭo I have a workflow to take next actions from my various projects and checklists to create a Today’s Task list? I also need an Errands list if I’m going out shopping. Then I group various tasks into different phase nodes. I brainstorm to capture tasks and ideas in the Unprocessed Notes node. Here is an example of a mind map to help me visualize my projects in its initial stage. I have started to explore more project creation in mind map form. Sometimes I need to remember if the project aligns with my personal goals or the objectives of the organization I work for. Defining a project is a habit that often gets skipped over and I go direct to listing my next actions. ![]() The above picture illustrates GTD steps to processing my inbox.ĭo I have a template or workflow for project creation? I enjoy using a text expansion macro to create my project templates. Customize this list to fit my needs.ĭo I have a workflow to process my inbox? List down the steps I need to properly organize any inbox items into my projects, checklists, and someday/maybe lists. Here is the official GTD Mind Sweep Incomplete Triggers list. They will be explored next.ĭo I have a process for capturing to my inbox? A trigger list is helpful in exploring any items that I wanna to capture. ![]() These two pages show an overall view of our GTD workflow. Initial/Current View (The Startup Screen) and. What workflows do I want to implement? Are there any workflows I can improve on? Let’s go through the list and check off which line items you have a workflow for. It’s more about adopting the many habits and mastering the tools that can get us close to mastering GTD or any productivity system. I don’t think there will ever be one ultimate app that will do everything. With so many competing ecosystems, it will be near-impossible to find a single GTD app that can integrate well with all of them. Others might be revolving around Dropbox, the Apple Mac/iOS ecosystem, Windows operating system, or the Android environment. One organization might be centered around the Google Suite services. Reality sets in because the organizations we work for will have different technology infrastructures. In Part 1 of my reflections on David Allen’s ultimate GTD app, I went through the first page of his feature wish list.Īt the GTD Summit 2019 event, David Allen attempted to explain what he wanted.
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